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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Manage the Image Library

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The Agenda and Meeting Management Select Image Library allows you to upload images that can be reused within the system. Image Library files are added to templates and various fields by entering the custom merge tags you set when uploading them, instead of directly inserting the images. This article will show you how to add and manage image library files.

 

Important Note

Image Library files are generally not used for one-off images; we recommend that you use the Insert Image button for single-use images.

 

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Add a New Image to the Image Library

You can easily upload new images to the Image Library under Site Settings.

 

Instructions

 

  1. Sign in to the system if you have not already
  2. Navigate to the User Menu, then select the Settings option
    The User Menu with the Settings option highlighted.
  3. Click the Meetings tile
    The Meetings tile with a briefcase icon on the Site Settings page.
  4. Click the Image Library tile
    The Image Library tile with a picture icon on the Meetings page.
  5. Navigate to the Meeting Images section or Media Images section, as applicable
    The Meeting Images and Media Images sections on the Image Library page.
  6. Click the New Image button
    The white, rectangular New Image button to the right of the Media Images header.
  7. Fill in the Create Image Library fields
    Information fields on the Create Image Library modal.
    • Item Name: Enter a name for the image
    • Merge Tag: Enter custom merge tag text that will be used to insert the image
      Note: An image's merge tag must be unique. If a merge tag that is already used is added, an error message will appear.
  8. Click the Add New Image Library button
    The green, rectangular Add New Image Library button in the lower-right corner of the Create Image Library modal.
  9. Click the Upload button (green up arrow and cloud icon) to the right of the new image name
    The Upload button to the right of an example image.
  10. Click the Drop or Select File to Upload field to open your computer's File Explorer and select the image file you wish to upload, or drag and drop the desired file from your computer onto the field
    The Drop or Select File to Upload field on the Upload Image Modal.
  11. Click the Upload button
    The green, rectangular Upload button in the lower-right corner of the Upload Image modal.
  12. The image has been added

 

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Edit an Image in the Image Library

You can easily update the files, names, and merge tags used by images in the Image Library.

 

Instructions

 

  1. Sign in to the system if you have not already
  2. Navigate to the User Menu, then select the Settings option
    The User Menu with the Settings option highlighted.
  3. Click the Meetings tile
    The Meetings tile with a briefcase icon on the Site Settings page.
  4. Click the Image Library tile
    The Image Library tile with a picture icon on the Meetings page.
  5. Navigate to the Meeting Images section or Media Images section, as applicable
    The Meeting Images and Media Images sections on the Image Library page.
  6. Click the Upload button (green up arrow and cloud icon) to the right of an existing image file to replace it, if desired
    The Upload button to the right of an example image.
    1. Click the Drop or Select File to Upload field to open your computer's File Explorer and select the image file you wish to upload, or drag and drop the desired file from your computer onto the field
      The Drop or Select File to Upload field on the Upload Image Modal.
    2. Click the Upload button
      The green, rectangular Upload button in the lower-right corner of the Upload Image modal.
  7. Click the Edit button (purple pencil icon) to the right of an existing image to update the image's name and merge tag
    The Edit button to the right of an example image.
    1. Update the Edit Image Library fields as necessary
      The Edit Image Library modal information fields.
      • Item Name: Update the name for the image, if desired
      • Merge Tag: Update the custom merge tag text that is used to insert the image, if desired
        Note: An image's merge tag must be unique. If a merge tag that is already used is added, an error message will appear.
    2. Click the Save Changes button
      The green, rectangular Save Changes button in the lower-right corner of the Edit Image Library modal.
  8. The image has been updated

 

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Reorder Image Library Images

The Edit Order functionality allows you to change the order in which your image library images appear on various pages or within certain dropdown menus.

 

Instructions

 

  1. Sign in to the system if you have not already
  2. Navigate to the User Menu, then select the Settings option
    The User Menu with the Settings option highlighted.
  3. Click the Meetings tile
    The Meetings tile with a briefcase icon on the Site Settings page.
  4. Click the Image Library tile
    The Image Library tile with a picture icon on the Meetings page.
  5. Navigate to the Meeting Images section or Media Images section, as applicable
    The Meeting Images and Media Images sections on the Image Library page.
  6. Click the Edit Order button
    The white, rectangular Edit Order button to the right of the Meeting Images header.
  7. Click and hold the grid icon(s) to the left of the desired image(s) and drag and drop the image(s) into the preferred order
    An image being dragged and dropped into a new place on the Edit Order modal.
  8. Click the Save Changes button
    The green, rectangular Save Changes button in the lower-right corner of the Edit Order modal.
  9. The images have been reordered

 

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Delete an Image in the Image Library

If you no longer need an image for future documents, you can delete it from the Image Library.

 

Instructions

 

  1. Sign in to the system if you have not already
  2. Navigate to the User Menu, then select the Settings option
    The User Menu with the Settings option highlighted.
  3. Click the Meetings tile
    The Meetings tile with a briefcase icon on the Site Settings page.
  4. Click the Image Library tile
    The Image Library tile with a picture icon on the Meetings page.
  5. Navigate to the Meeting Images section or Media Images section, as applicable
    The Meeting Images and Media Images sections on the Image Library page.
  6. Click the Delete button (red trash can icon) to the right of the image you wish to delete
    The Delete button to the right of an example image.
  7. Click the Delete Image Library button on the Delete Image Library pop-up that appears to confirm the deletion
    The red, rectangular Delete Image Library button on the Delete Image Library confirmation pop-up.
  8. The image has been deleted

 

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