The Item Fields page shows you all the information-editable fields for an individual item.

There are four main sections on the Items Fields page:

• Information
• Details
• Other Details
• Fiscal Information

Important Note

• The Item Fields page may appear differently depending on your configuration. Contact Support to add additional fields or collect additional data within items.

Instructions

1. Navigate to the Meetings module
   
2. Select the desired Agenda
   
3. Select the Item 
   
4. View the Item Fields page and edit the item
   
   
   Note: Item Fields is the default Item View but can be selected from the View: drop-down list.

Information

• Agenda Item Name: Edit the name of the agenda item
  • Version History: Track changes/versions of the item name
• Short Name: If desired, shorten the name of the agenda
• Item ID: Modify the identification of the item
• Resolution/Ordinance Numbering: Select Resolutions or Ordinances
  
  Note: Resolution/Ordinance Numbering will only appear if Order and Resolution Numbering are turned on.

Details

• Item Category: Select the category your item is in
• Item Description: Add a description of the item 
  • Version History: Track changes/versions of the item description
• Official Body: Select an option for the body from the drop-down
• Department: Choose the department responsible for the item
• Presenter: Select a presenter
• Sponsors: Pick a sponsor of the item
• Recommended Actions: Select a recommended action, if desired
• Alternative Actions: Add any alternative actions 
  • Version History: Track versions/changes for the actions

Other Details

• Overview: Edit the overview of the item 
  • Version History: Track changes/versions of the Overview
• Legal Impact: Add a legal impact note, if needed
  • Version History: Track changes/versions of the Legal Impact
• Operational Analysis: Type an Operational Analysis for the item
  • Version History: Track changes/versions of the analysis

Fiscal Information

• New Fiscal Item: Create a fiscal item
• Fiscal Impact Summary: Add a fiscal impact summary for the item
  • Version History: Track changes/versions of the summary