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Publish Files to the Public Portal

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This article will show you how to publish Agenda Files to the Agenda and Meeting Management Select (formerly CivicClerk) Public Portal. It also provides information on how to enhance Public Portal email notifications using the CivicPlus Notifications system.

 

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Publish Files to the Public Portal

 

  1. Sign in to Agenda and Meeting Management Select if you have not already
  2. Navigate to the Meetings module
    The Meetings module option in the Agenda and Meeting Management left-hand navigation menu.
  3. Select the Agenda containing the files you wish to publish
    An example agenda tile in the Meetings module.
  4. Click the View: Agenda menu and select Agenda Files from the drop-down list
    The View drop-down menu with the Agenda Files option highlighted.
  5. Click the Publish button to publish agenda files (including Agendas, Packets, and Minutes)
    An organge and white Publish button with a megaphone icon in the Published section of the Agenda Files page.
  6. Fill in the Publish fields
    The Publish window with fields that can be used to designate where, when, and how a file should be published.
    • Publish to:
      • Public Portal: Ensure this option is selected to publish files to the public portal
      • Board Portal: Select this option to publish files to the board portal instead of the public portal
    • Agenda to Publish: Select an agenda to publish if needed
      • Not Published: Will not publish
      • Published: Will publish after you select Publish
      • Publish on Date: Will publish on a specified future date
    • Send Email Notifications: Select to send email notifications to users
    • Packet to Publish: Select a packet to publish if needed
    • Minutes to Publish: Select minutes to publish, if needed
    • Notice to Publish: Select a notice to publish, if needed
    • Other to Publish: Select other files to publish, if needed
  7. Click the Publish button to publish the selected files
    A green, rectangular Publish button with a circle-and-plus-sign icon in the bottom-right corner of the Publish window.
  8. Your published files will now appear in the Published list
    An example published file in the Published list on the Agenda Files page.

 

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Public Portal Notification Templates

The templates used for Public Portal notifications (labeled as “Citizen Notifications”) are integrated with the CivicPlus Notifications system and have additional settings that can enhance the notification experience for those users. Please see the Manage Meeting Type Subscription Lists article for more information on available options.

A partial email notifications list with citizen notifications templates highlighted.

 

CivicPlus Notifications allows administrators to View Sent Messages and Analytics for any of the messages triggered when publishing content to the Public Portal.

 

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