Skip to main content

Search

We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Publish Files to the Public Portal

  • Updated:

This article will show you how to publish Agenda Files to the Agenda and Meeting Management Select Public Portal. It also provides information on how to enhance Public Portal email notifications using the CivicPlus Notifications system.

 

Article Navigation

 

Not finding what you are looking for? View additional resources

 

Publish Files to the Public Portal

 

  1. Sign in to the system if you have not already
  2. Navigate to the Meetings module
    The Meetings Module option on the left-hand navigation menu.
  3. Select the agenda containing the files you wish to publish
    An example agenda tile in the Meetings module.
  4. Click the View menu and select Agenda Files from the dropdown list
    The View menu with the Agenda Files option highlighted.
  5. Click the Publish button to publish agenda files (including Agendas, Packets, and Minutes)
    An orange and white Publish button with a megaphone icon in the Published section of the Agenda Files page.
  6. Fill in the Publish fields
    The Publish window with fields that can be used to designate where, when, and how a file should be published.
    • Publish to:
      • Public Portal: Ensure this option is selected to publish files to the public portal
      • Board Portal: Select this option to publish files to the board portal instead of the public portal
    • Agenda to Publish: Select an agenda to publish if needed
      • Not Published: Will not publish
      • Published: Will publish after you select Publish
      • Publish on Date: Will publish on a specified future date
    • Send Email Notifications: Select to send email notifications to users
    • Packet to Publish: Select a packet to publish if needed
    • Minutes to Publish: Select minutes to publish, if needed
    • Notice to Publish: Select a notice to publish, if needed
    • Other to Publish: Select other files to publish, if needed
  7. Click the Publish button to publish the selected files
    The green, rectangular Publish button in the lower-right corner of the Publish modal.
  8. Your published files will now appear in the Published list
    An example published file in the Published list on the Agenda Files page.

 

Go to Article Navigation

 

Public Portal Notification Templates

The templates used for Public Portal notifications (labeled as “Citizen Notifications”) are integrated with the CivicPlus Notifications system and have additional settings that can enhance the notification experience for those users. Please see the Manage Meeting Type Subscription Lists article for more information on available options.

A partial email notifications list with citizen notifications templates highlighted.

 

CivicPlus Notifications allows administrators to View Sent Messages and Analytics for any of the messages triggered when publishing content to the Public Portal.

 

Go to Article Navigation

 

Resources

 

Go to Article Navigation

Comments

Let us know what was helpful or not helpful about the article.

0 comments

Please sign in to leave a comment.