This article will show you how to publish Agenda Files to the Agenda and Meeting Management Select (formerly CivicClerk) Public Portal. It also provides information on how to enhance Public Portal email notifications using the CivicPlus Notifications system.
Publish Files to the Public Portal
- Sign in to Agenda and Meeting Management Select if you have not already
- Navigate to the Meetings module
- Select the Agenda containing the files you wish to publish
- Click the View: Agenda menu and select Agenda Files from the drop-down list
- Click the Publish button to publish agenda files (including Agendas, Packets, and Minutes)
- Fill in the Publish fields
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Publish to:
- Public Portal: Ensure this option is selected to publish files to the public portal
- Board Portal: Select this option to publish files to the board portal instead of the public portal
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Agenda to Publish: Select an agenda to publish if needed
- Not Published: Will not publish
- Published: Will publish after you select Publish
- Publish on Date: Will publish on a specified future date
- Send Email Notifications: Select to send email notifications to users
- Packet to Publish: Select a packet to publish if needed
- Minutes to Publish: Select minutes to publish, if needed
- Notice to Publish: Select a notice to publish, if needed
- Other to Publish: Select other files to publish, if needed
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Publish to:
- Click the Publish button to publish the selected files
- Your published files will now appear in the Published list
Public Portal Notification Templates
The templates used for Public Portal notifications (labeled as “Citizen Notifications”) are integrated with the CivicPlus Notifications system and have additional settings that can enhance the notification experience for those users. Please see the Manage Meeting Type Subscription Lists article for more information on available options.
CivicPlus Notifications allows administrators to View Sent Messages and Analytics for any of the messages triggered when publishing content to the Public Portal.
Resources
- Publish Files to the Board Portal
- Public Portal Notifications
- Manage Meeting Type Subscription Lists
- View Sent Messages & Analytics
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