This article will show you how to give speaking rights to an individual. In this process, no one has requested speaking rights, but you want to manually grant speaking rights. 

Board Members can request Speaking Rights during a meeting.

Important Note

Speakers can also be added from the Minutes Speaker page. This allows you to add individual speakers before the meeting, rather than having to manually add speakers to individual agenda items. 

Instructions

1. Navigate to the Meetings module 
   
2. Select the Agenda you want to start
   
3. Select Go to Minutes 
   
4. Click View and select Minutes Summary from the drop-down list
   
5. If there are no requests and you want to initiate speaking rights, select the Item to edit
   
6. Select +Speaker
   
   
   • Note: Ensure that Edit Mode view is selected 
     
7. Fill in the fields
   
   
   • Speaker Name: Add the speaker's name
   • Role: Choose Board Member, Citizen, Staff Member, Other
   • Minutes: How long (in minutes) the speaker can speak for
8. Click Add Speaker 
   
9. To start the speaking time, click to expand the speaker
   
10. Select Call
    
11. When you grant time, a time left timer will appear on your Clerk-view screen
    
    
    • Note: Both timers will turn red when only 30 seconds remain.
12. You have the options to End the speaker's time, Pause, Reset Timer, or Add Time