Overview

This article will show you how to add a Motion during a meeting.

Important Note

There is a relationship in CivicClerk 8 between Motions and Votes. A motion doesn't require a vote and can be left blank if, for example, a motion is not seconded and therefore doesn't make it to a vote. However, entering a motion is required before a vote can occur.

Instructions

1. Navigate to the Meetings module
   
2. Select the Agenda associated with your meeting
   
3. Select Go to Minutes
   
   
4. Navigate to Summary
   
   
5. Select Item to edit
   
   
   • Note: Ensure that Edit Mode view is selected 
     
6. Select the +Motion button
   
7. Type or select Motion Name 
   
8. Select actions on each user's name 
   
   
   • Initiated: Indicate who initiated the motion
   • Second: Indicate who seconded the motion
9. If Auto-Save is on, the motion will save automatically, if not, select a Save option
   
10. Motion icon will appear next to the associated item
    
    
    • Note: The Vote icon will also appear, as adding a motion automatically sets up a vote. A motion can exist without having vote results recorded, but a motion is required to save a vote.