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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Approve or Deny Speaking Rights Requests

  • Updated:

This article will show you how to approve Speaking Rights and/or manually grant Speaking Rights. Board Members can request Speaking Rights during a meeting.

 

Instructions

 

  1. Sign in to your solution if you have not already
  2. Navigate to the Meetings module
    The Meetings Module option on the left-hand navigation menu.
  3. Select the agenda that you wish to add a speaker to
    An example agenda tile in the Meetings module.
  4. Click the Go to Minutes button
    The white, rectangular Go to Minutes button below the User Menu and Edit Agenda Settings button.
  5. Navigate to the Live Meeting section
    The Live Meeting section on the Minutes Settings page.
  6. Ensure that Allow Board Members to Join is checked to allow members to join and request speaking requests
    The Allow Board Members to Join checkbox.
  7. Navigate to the View menu and select the Minutes Summary option from the dropdown list
    The View drop-down menu with the Minutes Summary option highlighted.
  8. If there is a request, there will be a Speaker Icon below to the current item or section; select the icon
    The Speaker icon below an example bookmark.
    Note: If the item is not current, select Set Current
    The white, rectangular Set Current button, which will turn red once clicked.
  9. View the requests and select an option
    The Edit, Call, Add Time, Reset Time, and Trash Can options.
    • Edit: Select to edit information or click Delete Speaker or the X icon to deny speaking request
      The red, rectangular Delete Speaker button and the X icon to the right of a speaking request.
    • Delete: Click the trash can icon to delete the speaker and remove the request
      The red and white, square trash can icon to the far-right of the Speaker row.
      Note: This option is not available after you select Call.
    • Call: Start the speaking time; this grants the speaking request
      The blue, rectangular Call button in the Speaker row.
      Note: The default speaking duration is 3 minutes.
    • Reset Timer: Reset the speaker's time
      The orange, rectangular Reset Timer button in the Speaker row.
    • Add Time: Give the speaker additional time
      The green, rectangular Add Time button in the Speaker row.
    • Pause: Pause the speaker's time
      The yellow, rectangular Pause button in the Speaker row.
      • Resume: Resume the speaker's time
        The yellow, rectangular Resume button in the Speaker row.
    • End: End the speaker's time early
      The red, rectangular End button in the Speaker row.
  10. When you grant time, a Time Left countdown timer will appear on your Clerk-view screen
    The countdown timer to the left of the Now Displaying section at the top of the screen.
    Note: The timer will turn red when there are only 30 seconds remaining.

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