This article will show you how to approve Speaking Rights and/or manually grant Speaking Rights.

 Board Members can request Speaking Rights during a meeting. 

Instructions

1. Navigate to the Meetings module
   
   
2. Select the Agenda you want to start
   
3. Select Go to Minutes
   
4. Ensure that Allow Board Members to Join is checked to allow members to join and request speaking requests
   
5. Navigate to View > Minutes Summary
   
6. If there is a request, there will be a Speaker Icon next to the current item; select the icon
   
   
   • Note: If the item is not current, select Set Current 
     
7. View the requests and select an option
   
   
   • Edit: Select to edit information or click Remove Speaker or the X icon to deny speaking request
     
   • Delete: Select the trashcan icon to delete the speaker and remove the request
     
     
     • Note: This option is not available after you select Call
   • Call: Start the duration time; grants speaking request
     
     
     • Note: Default duration is 3 minutes.
   • Reset Timer: Reset the speaker's duration time
     
     
   • Add Time: Give the speaker additional time
     
   • Pause: Pause the speaker's time
     
     
     • Resume: Resume the speaker's time
       
   • End: Select to end the speaker's time early
     
8. When you grant time, a Time Left timer will appear on your Clerk-view screen
   
   
   • Note: Timer will turn red when only there are 30 seconds remaining