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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Approve or Deny Speaking Rights Requests

  • Updated:

This article will show you how to approve Speaking Rights and/or manually grant Speaking Rights.

 Board Members can request Speaking Rights during a meeting. 

 

Instructions

  1. Navigate to the Meetings module
    left-hand menu, meetings module
  2. Select the Agenda you want to start
    select an agenda
  3. Select Go to Minutes
    go to minutes button
  4. Ensure that Allow Board Members to Join is checked to allow members to join and request speaking requests
    allow board members to join checkbox
  5. Navigate to View > Minutes Summary
    view menu, minutes summary
  6. If there is a request, there will be a Speaker Icon next to the current item; select the icon
    speaker icon
    • Note: If the item is not current, select Set Current 
      set current button
  7. View the requests and select an option
    speaker options
    • Edit: Select to edit information or click Remove Speaker or the X icon to deny speaking request
      remove speaker button
    • Delete: Select the trashcan icon to delete the speaker and remove the request
      delete button
      • Note: This option is not available after you select Call
    • Call: Start the duration time; grants speaking request
      call button
      • Note: Default duration is 3 minutes.
    • Reset Timer: Reset the speaker's duration time
      reset timer button
    • Add Time: Give the speaker additional time
      add time button
    • Pause: Pause the speaker's time
      pause button
      • Resume: Resume the speaker's time
        resume button
    • End: Select to end the speaker's time early
      end button
  8. When you grant time, a Time Left timer will appear on your Clerk-view screen
    countdown timer
    • Note: Timer will turn red when only there are 30 seconds remaining

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