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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Add and Manage Speakers on the Minutes Speakers Page

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This article will show you how to add Speaking Rights to a person from the Minutes Speakers page, as well as how to edit their speaker details and remove them if necessary. This will allow you to quickly add speakers to individual sections or items and see all the speakers for all sections and items for the entire meeting.

 

Board Members can request Speaking Rights during a meeting using the Board Portal. You can also add speakers to individual sections or items from the Minutes Summary page.

 

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Add a Speaker on the Minutes Speakers Page

 

  1. Sign in to your solution if you have not already
  2. Navigate to the Meetings module
    The Meetings Module option on the left-hand navigation menu.
  3. Select the agenda that you wish to add a speaker to
    An example agenda tile in the Meetings module.
  4. Click the Go to Minutes button
    The white, rectangular Go to Minutes button below the User Menu and Edit Agenda Settings button.
  5. Navigate to the View menu and select the Minutes Speakers option from the dropdown list
    The View menu with the Minutes Speakers option highlighted.
  6. Click the Add Speaker button
    The green, rectangular Add Speaker button below the meeting name.
  7. Fill in the Add Speaker fields
    Information fields on the Add Speaker modal.
    • Select section or item (required): Select the section or item that the speaker will be presenting on
    • Speaker Name: Add the speaker's name
    • Role: Choose Board Member, Citizen, Staff Member, or Other
    • Minutes (required): Enter how long (in minutes) the speaker can speak for
  8. Click the Add Speaker button
    The green, rectangular Add Speaker button in the lower-right corner of the Add Speaker modal.
  9. The speaker will be added to the Minutes Speakers page
    A board member speaker on the Minutes Speakers page.
    Note: The speaker will also appear in the Minutes Summary's Edit Mode and can be called when the item is discussed.
    The blue, rectangular speaker Call button on an Edit Mode screen within the Minutes Summary.

 

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Edit a Speaker on the Minutes Speakers Page

 

  1. Sign in to your solution if you have not already
  2. Navigate to the Meetings module
    The Meetings Module option on the left-hand navigation menu.
  3. Select the agenda with the speaker you wish to edit
    An example agenda tile in the Meetings module.
  4. Click the Go to Minutes button
    The white, rectangular Go to Minutes button below the User Menu and Edit Agenda Settings button.
  5. Navigate to the View menu and select the Minutes Speakers option from the dropdown list
    The View menu with the Minutes Speakers option highlighted.
  6. Select the speaker you wish to edit
    A board member speaker on the Minutes Speakers page.
  7. Update the Speaker Name if desired
    The Edit Speaker modal Name field.
  8. Click the Role dropdown to select a new role for the speaker if desired
    The Edit Speaker modal Role dropdown and options.
  9. Enter the allotted time (in minutes) for the speech into the Minutes field or click the up or down arrows to increase or decrease the speaking time as desired
    The Edit Speaker modal Minutes field.
  10. Click the red X-icon to the right of the Minutes field to remove the speaker from the selected item if desired
    The Edit Speaker modal Delete Item button.
  11. Or click the Delete Speaker button to remove the speaker from all assigned items
    The red, rectangular Delete Speaker button in the lower-left corner of the Edit Speaker modal.
    Note: After clicking the Delete Speaker button, you will need to click Delete Speaker again on the confirmation popup.
    The red, rectangular Delete Speaker button on the delete speaker confirmation popup.
  12. Click the Save Changes button to save all changes
    The green, rectangular Save Changes button in the lower-right corner of the Edit Speaker modal.
  13. The speaker has been edited

 

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Delete a Speaker on the Minutes Speakers Page

 

  1. Sign in to your solution if you have not already
  2. Navigate to the Meetings module
    The Meetings Module option on the left-hand navigation menu.
  3. Select the agenda with the speaker you wish to delete
    An example agenda tile in the Meetings module.
  4. Click the Go to Minutes button
    The white, rectangular Go to Minutes button below the User Menu and Edit Agenda Settings button.
  5. Navigate to the View menu and select the Minutes Speakers option from the dropdown list
    The View menu with the Minutes Speakers option highlighted.
  6. Select the speaker you wish to delete
    A board member speaker on the Minutes Speakers page.
  7. Click the Delete Speaker button to remove the speaker from all assigned items
    The red, rectangular Delete Speaker button in the lower-left corner of the Edit Speaker modal.
  8. Click the Delete Speaker button on the popup that appears to confirm the deletion
    The red, rectangular Delete Speaker button on the delete speaker confirmation popup.
  9. The speaker has been deleted

 

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