The CivicClerk/Municode Send to Code Integration allows you to quickly send legislation documentation to your Municode online code of ordinance site for supplementation. This article will show you how to submit documents for codification.

Important Notes

• This feature must be activated and configured before it can be used.
• A user must have proper access to the Item Details page of the desired item and have permission to access the integration to use this feature.

Instructions

1. Navigate to the Meetings module
   
2. Select the desired Agenda
   
3. Select the desired Item
   
4. Select the View menu and choose Item Files from the drop-down list
   
   
   Note: The default view is Item Fields.
5. Navigate to the Send to Municode section and select the Send to Municode button
   
   
   Note: This button only appears if the integration has been configured for the Meeting Type of this Agenda.
6. Fill in the Details
   
   • Product Name: The destination for your code update
     
     Note: The drop-down list contains all of the Municode online code books/libraries that have been configured for your account.
   • Ordinance Number: The Ordinance Number as it will appear on your online code book/library
     
     Note: If you are using CivicClerk Ordinance numbering then this field will automatically populate with the information from the Item Fields page. This information can be modified before sending the code update.
   • Adoption Date: The date of adoption for your code update
   • Item Name: The name of your item, automatically populated from the Item Fields page
     
     Note: This information can be used to verify you are working on the correct item.
   • Ordinance Document: The primary document related to your code update
     
     Note: The drop-down list contains all generated Item Reports and Attachments that currently exist for the item.
   • Attachments: Optional documents to be included in your code update
     
     Note: The drop-down list contains all generated Item Reports and Attachments that currently exist on the item, except for the one selected in the “Ordinance Document” field.
   • Upload Additional Attachments: Optional documents from outside of CivicClerk can be uploaded using this field
     
     Note: These documents are only sent with the code update and are not stored in CivicClerk.
   • Description: The description of the update will be displayed as the summary in your code book/library
     
     Note: This field will automatically populate with information from the Item Fields page (the visibility and name of the Item Description field are configurable per Meeting Type). This information can be modified before sending the code update.
7. Click Send to Municode
   
   
   Note: You will receive a confirmation email once the request has been received by your online code book/library, and the update will appear in the “Adopted Not Yet Codified” section of your online code.

Resources

• Manage the CivicClerk/Municode Send to Code Integration